Data Entry:
- Enter financial transactions into accounting software.
- Maintain accurate records of financial activities.
Accounts Receivable:
- Generate and send invoices to clients.
- Record payments received from clients.
- Follow up on overdue invoices and manage collections.
Accounts Payable:
- Process and record vendor invoices.
- Schedule and make payments to vendors.
- Reconcile vendor statements.
Bank Reconciliation:
- Reconcile bank statements with accounting records.
- Investigate and resolve discrepancies.
Expense Tracking:
- Track and categorize business expenses.
- Ensure all expenses are properly documented and approved.
Financial Reporting:
- Prepare basic financial reports, such as income statements and balance sheets.
- Assist in generating periodic financial summaries for management.
Payroll Processing:
- Assist in processing payroll for employees.
- Maintain payroll records and ensure accurate payment.
Filing and Document Management:
- Organize and maintain digital financial documents and records.
- Ensure documents are stored securely and are easily accessible.
Tax Preparation Assistance:
- Gather and organize financial information for tax filing.
- Assist in preparing for tax filing by providing necessary documentation and information
Budget Monitoring:
- Track budget expenditures and ensure adherence to budget limits.
- Report on budget variances to management.
Customer and Vendor Communication:
- Communicate with customers regarding invoicing and payments.
- Liaise with vendors about billing and payment issues.
General Administrative Support:
- Assist with administrative tasks such as answering phones and managing correspondence.
- Provide support to other departments as needed.
Compliance:
- Ensure all financial activities comply with company policies and relevant regulations.
- Assist in preparing for audits by providing necessary documentation and information.
Software Maintenance:
- Maintain and update accounting software as needed.
- Troubleshoot basic software issues and seek support when necessary.