Scheduling:
- Schedule appointments, meetings, and events.
- Coordinate with internal and external stakeholders to find suitable meeting times.
- Book conference rooms and arrange for any necessary equipment.
Calendar Updates:
- Update and maintain the calendar regularly.
- Make changes and reschedule appointments as necessary.
- Ensure the calendar is always accurate and up to date.
Reminders and Notifications:
- Set reminders and notifications for upcoming meetings and deadlines.
- Notify relevant parties of any schedule changes or cancellations.
Meeting Preparation:
- Prepare and distribute agendas for meetings.
- Ensure all necessary documents and materials are available before meetings.
- Coordinate travel and logistics for off-site meetings and events.
Conflict Resolution:
- Resolve any scheduling conflicts that arise.
- Communicate promptly and efficiently to rearrange conflicting appointments.
Time Management:
- Ensure the executive or team adheres to the schedule.
- Optimize the calendar to maximize productivity and efficiency.
- Protect the executive’s calendar and time.